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Executive Assistant

Volkswagen Caminhões e Ônibus·Resende, Rio de Janeiro·Publicada há cerca de 10 horas

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Verificada em 27/05/2026 · Clique e candidate-se.

Sobre a vaga

Provide high-level executive support to TRATON RD Brazil Executives, optimizing daily operations and ensuring the organization, flow, and confidentiality of strategic and operational information. Act as a trusted strategic partner in a dynamic, multicultural corporate environment, directly contributing to leadership effectiveness and the achievement of departmental strategic objectives. This role requires exceptional communication skills, discretion, proactivity, and the ability to manage multiple strategic priorities while ensuring the efficient execution of executive operations.

Responsabilidades

  • Plan, organize, and manage the Executive's agenda;
  • Schedule and coordinate internal and external meetings, technical visits, strategic events, and corporate travel;
  • Adjust priorities in response to strategic and operational urgencies;
  • Coordinate meeting logistics with key stakeholders, including automakers, suppliers, and government entities;
  • Monitor deadlines and deliverables related to Executives initiatives;
  • Serve as a liaison between the Executives and other business areas or external entities, ensuring effective and timely information flow;
  • Maintain the highest standards of confidentiality and professionalism when handling senior management information;
  • Act as a facilitator between operational teams and executive leadership;
  • Plan, book, and organize domestic and international travels;
  • Prepare and manage documentation such as passports, visas, and authorizations in compliance with corporate policies and international protocols;
  • Prepare expense reports and post‑event summaries;
  • Manage documents, records, contracts, and correspondence, ensuring accuracy, organization, and easy access to information;
  • Ensure compliance with corporate governance, confidentiality, and compliance policies;
  • Provide professional and discreet reception and support to visitors and stakeholders;
  • Manage office resources and administrative requirements;
  • Support the planning and execution of departmental projects;
  • Foster positive and collaborative relationships with internal teams and external partners;
  • Contribute to organizational effectiveness by supporting process optimization and the implementation of best practices;
  • Demonstrate initiative in daily activities and proactively identify and resolve issues before they escalate.

Requisitos

Bachelor’s degree in Executive Secretariat, Languages, Business Administration, International Relations, or related fields.Strong corporate communication and business writing skills, including advanced executive writing.Fluent or advanced proficiency in Business English.Proficiency in Power BI for data analysis and reporting.Strong negotiation skills and ability to manage stakeholders.Proven ability to handle conflict management within a corporate environment.English - Advanced/FluentAbout us:At TRATON Group, you are an important part of something bigger. Joining us means gaining behind-the-scenes access to how the entire transportation industry works. As part of a global team of industry experts, you will have the opportunity to think big, experience more, and go further. Being bigger also means being stronger. Together with our brands, we have the collective power to transform transportation.The TRATON Group's Research &Development (R&D) organization is undergoing a major transformation with the goal of becoming an even stronger group by consolidating a global R&D structure. We are positioning ourselves to fully deliver a time-critical R&D roadmap, meeting high expectations for customer value generation while driving efficiency and effectiveness.This transformation will strengthen our competitiveness — helping us gain market share and ensuring that the R&D area is a solid strategic partner for the TRATON Group and its brands: Scania (Sweden and Latin America), MAN, International, and Volkswagen Truck & Bus.Our compensation packages:• Meal allowance;• Home-office allowance (hybrid model);*• Profit Sharing – PLR*• Daycare allowance (for mothers and single fathers)Our Health and Well-being Programs and Plans• Bradesco Saúde National Medical Assistance;*• Psychological Assistance; (“Oriente-me” Program)• Dental Assistance;*• Psychologist and Social Worker available at the workplace for eventual needs;• Total Pass; (access to gyms, studios, and other health and well-being partners)• Medipreço; (discounts on medicines, cosmetics, and personal hygiene items)• Travel Insurance; (international travel insurance for employees and their direct dependents, valid only for emergencies, with no additional cost to the employee)• Endowment Plan;• Private Pension Plan;• Life insurance;Services and Programs designed especially for you:• Extended maternity leave (6 months) + extended paternity leave (20 days)• Lactation room;• “Baby in focus” – gift for the baby at birth• Chartered transportation (commute to/from work)• Free parking and on-site restaurant;• Christmas basket;• Christmas gift for children up to 12 years old;• “Birthday day-off” – your birthday is your day off;* According to Company Policy: Benefits are subject to specific conditions and may change. Some benefits may involve payroll deductions.
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